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Daily Mail or Document Indexing

Overview

Spend a few minutes each day and turn your office into a ‘paper light’ environment by using Lexvia’s mail indexing services.

Simply take all the mail that comes in and goes out of your office, dump/batch scan it and save it to your system.

There is no need to sort as every document has an indicator such as the plaintiff’s name, case number or date of accident.

Overnight we will access the scans, separate out each case specific document, name them as per your defined method and save them into your system.

When you walk into your office the next day, your mail is easily accessible from your desktop – along with a comprehensive report for peace of mind. Simple and straightforward.

How does it work?

Get started today:

  1. Sign up for your Lexvia service and open your CloudLex account
  2. Bulk scan your daily mail and upload on CloudLex. No sorting required – stack them up in your scanner and scan as one big PDF file. Lexvia’s team will sort and index the records for you. Lexvia can also enter all new matter data into you case management system
  3. Track and manage either on CloudLex or your case management system

Law Firm 1

Mid-size law firm managing a large volume of documents coming into their office on a daily basis.

Situation

Our client was seeking a process which would allow them to become a ‘paper light’ law firm to provide a more manageable work environment.

Solution

Our client scans all of its daily mail (which includes USPS mail, documents from the court, notes taken on paper, or any other paper in the office) in one bulk scan.

Lexvia accesses the scans overnight and indexes the documents into the case management system.

The next morning, the client reviews Lexvia’s daily report to determine which documents require further attention.

The indexed mail makes finding those documents quick and easy – and the piles of paper are eliminated!

Interested in learning more about
how Lexvia can help your firm?
Schedule a Consultation